Break free from paper and data entry

Automated invoice processing

Managing incoming invoices is a process ripe for optimization and efficiency gains. The DocuWare solution delivers significant ROI through meaningful time and cost savings at every point of the process.

Cut data entry by 95% - and that's just the first step

New speed and accuracy at every process step

Remove huge amounts of work from your team. Create digital invoices with intelligent indexing to securely store for instant retrieval. Use preconfigured workflows for approval routing, or use straight-through processing to help expedite payments and keep your team on track.

Eliminate paper and manual data entry

The only thing worse than stacks of paper is manually keying in data locked on that paper. With invoice processing software, you can save space, save time and save yourself the headaches of the old way of doing things.

Automate workflow and exception handling

Establish automatic approvals based on amounts, vendor or other data, or set up digital workflow to route invoices to key decision makers. Elegantly handle exceptions to ensure no balls are dropped.

Reclaim early payment discounts

Process invoices before they're due, catching early payment discounts, avoiding late fees and keeping vendors happy. Build a stronger position for negotiating pricing or additional discounts to save even more.

Dramatically cut audit prep time

Audits are inevitable, but they don't have to be a waste of time. Stop searching and stressing to locate documents. Find digital invoices instantly and deliver as a pre-organized, secure archive accessible only to authorized users.

Three simple steps, limitless possibilities

Strengthen the complete invoice process

  1. Capture
  2. Intelligently index all incoming invoices

    The power of our solution starts with intelligent indexing, a machine learning system that understands and extracts data from any invoice. This critical index data is the heart of the solution, as it drives workflow processes. DocuWare Intelligent Indexing replaces error-prone and time-consuming data entry by recognizing and recording all the data printed on invoices.

  3. Secure storage
  4. Effortlessly archive and retrieve digital documents

    All invoices are stored within a secure, accessible repository, tightly organized based on captured index data. Apply retention policies, rapidly collect for audits, or analyze for departmental process improvements. Access anytime, anywhere, from any device - including mobile.

  5. Automated workflow
  6. Digitally route for approval and post-back

    Digitally route invoices through approval chains for faster decision-making, or initiate a straight-through approval based on predefined rules. Quickly handle exceptions while maintaining visibility throughout the process. Create a booking record for easy posting back to your ERP system.

Complete capabilities for AP and beyond

Critical features and capabilities go beyond invoice processing in accounts payables to deliver value for the complete finance team.

Capture, sort and archive invoices from any device or any format (scanned paper, email, mobile captures and more) in an easily searchable file structure.

Extract detail of all invoices with DocuWare Intelligent Indexing to automatically match invoices to corresponding purchase orders (POs).

Remove manual touch with automatic approvals based on a 3-way match, QuickMatch (an approved vendor with a pre-defined dollar limit), or a route for a cost center approval.

Configure workflows to respect your business approval policy rules, while automating task assignments to correct decision makers.

Automatically generate transaction records for your ERP system, eliminating double data entry and greatly reducing errors.

Expedite new vendor setup by automatically requesting data via a special new vendor form along with submitting their Form W-9.

Eliminate lengthy searching for purchase orders, shipping documents and information necessary to process the invoice.

Annotate notes and approval stamps directly on the invoice image for clear communication with colleagues.

Maintain compliance and a complete audit trail with transparent approval history, automatic document filing and encryption.

We serve clients in The Greater Buffalo area, Rochester, Wyoming/Niagara/Erie Counties & all throughout Western New York.